January
11, 2018
WEB
SITE http://macedontown.net
The Regular Meeting of the
Town Board of the Town of Macedon held January 11, 2018 at the Town Complex, 32
Main Street, in the Town of Macedon and 37251 Chancey Rd, Zephyrhills, FL was
called to order by Supervisor Sandy Pagano at 7:30 p.m.
Pledge of Allegiance.
Upon Roll Call, the following
members of the Board were
Present:
|
Councilperson Councilperson |
Dave McEwen Dave Maul |
|
Councilperson |
Paul Kenyon |
|
Councilperson |
Bruce Babcock |
|
Supervisor |
Sandy Pagano |
|
|
|
Absent:
|
|
|
Also Present:
|
Attorney |
David Fulvio |
|
Chief of Police |
John Colella |
|
Director of EMS |
Paul Harkness |
|
Highway Superintendent |
Christopher Countryman |
|
Town Clerk |
Karrie Bowers |
|
Town Engineer |
Scott Allen |
|
|
|
RESOLUTION NO. 32 (2018) APPROVAL OF MINUTES
RESOLVED the Board approves
the minutes from the December 14, 2017 (regular meeting) and January 4, 2018
(Organizational meeting)
MOTION BY BABCOCK, SECONDED
BY KENYON
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK AYE,
PAGANO AYE, MOTION CARRIED
Reports:
December Police Report
2017 Annual Police Report
December Town Clerk Report
Historian Report
2017 Recreation Report
4th Qtr Building
& Zoning Report
RESOLUTION NO. 33 (2018) APPROVAL OF REPORTS
RESOLVED the Board approves
the reports as submitted.
MOTION BY KENYON, SECONDED BY
BABCOCK
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 34 (2018) INSURANCE QUOTES
WHEREAS the town of Macedon
went out for quotes for general liability auto and premises insurance for 2018
and
WHEREAS two (2) quotes were
received submitted by Cleary Insurance Agency and J.D. Chapman Agency, Inc.
BE IT RESOLVED the Town
awards the quote to J.D. Chapman Insurance Agency, Inc. at a quote price of $86,119
and
BE IT RESOLVED the Town Board
authorizes the Supervisor to sign the Insurance contract with J.D. Chapman Insurance
Agency, Inc. and/or Travelers Insurance effective 1/1/2018.
MOTION BY KENYON, SECONDED BY
MCEWEN
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 35 (2018) HIGHWAY - PURCHASE OF STORAGE
TANKS AND SUPPLIES
RESOLVED the Board approves
the Highway Superintendent to purchase two 3000-gallon storage tanks, pump and
pump house, hose kit and spray from Innovative Surface Solutions to store Magic
Minus Zero De-Icing Solution. The cost
will be $9,732.54 to be expensed from DA5142.400.
MOTION BY KENYON, SECONDED BY
MAUL
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 36 (2018) HIGHWAY – PERSONNEL – RANDAU
RESOLVED the Board authorizes
Christopher Countryman, Highway Superintendent, to hire Patrick Randau,
part-time seasonal help.
MOTION BY KENYON, SECONDED BY
BABCOCK
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 37 (2018) TOWN BOARD AUTHORIZES TOWN
CLERK TO ADVERTISE FOR A SUMMER CAMP DIRECTOR
RESOLVED the Town Board
authorizes the Town Clerk to advertise to fill the Summer Camp Director
position. Interested candidates should
submit a completed application and resume to the Town Clerk by January 22,
2018.
MOTION BY KENYON, SECONDED BY
BABCOCK
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 38 (2018) TOWN BOARD AUTHORIZES TOWN
CLERK TO ADVERTISE FOR A SUMMER CAMP ASSISTANT DIRECTOR
RESOLVED the Town Board
authorizes the Town Clerk to advertise to fill the Summer Camp Assistant
Director position. Interested candidates
should submit a completed application and resume to the Town Clerk by January
22, 2018.
MOTION BY KENYON, SECONDED BY
BABCOCK
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 39 (2018) TOWN BOARD AUTHORIZES TOWN
CLERK TO ADVERTISE FOR ZONING BOARD APPEALS POSITION
RESOLVED that the Town Board
authorizes the Town Clerk to advertise to fill a vacancy for the Zoning Board
of Appeals. Interested candidates should
submit a completed application and resume to the Town Clerk by January 22, 2018.
MOTION BY MAUL, SECONDED BY KENYON
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 40 (2018) POLICE VEHICLE PURCHASE
BE IT RESOLVED that the Chief
of Police be authorized to order (3) 2018 Ford Police Interceptor Utility
Vehicles, as part of the Department Fleet Rotation at a cost of $28,481 each
and
BE IT FURTHER RESOLVED that
the Town Supervisor be authorized to execute and sign a lease agreement with
Ford Credit Municipal Finance for the purchase contingent on Attorney approval.
MOTION BY MAUL, SECONDED BY KENYON
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
ROUNDTABLE:
*Highway Superintendent
Christopher Countryman stated that the Highway department has 63 trips thus far
this winter season.
*Councilman Kenyon would like
the Board to consider purchasing a laptop to run Skype.
RESOLUTION NO. 41 (2018) EXECUTIVE SESSION
RESOLVED the Board enters
Executive Session at 8:01 p.m. to discuss personnel/contracts.
MOTION BY PAGANO, SECONDED BY
BABCOCK
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 42 (2018) INTEGRATED SYSTEMS –
PROFESSIONAL SERVICE AGREEMENT
BE IT RESOLVED that the Chief
of Police is authorized to sign a Purchase of Professional Service agreement
with Integrated Systems for a 100 hour block of IT service at a cost not to
exceed $7,500 to be expensed by transfer from A1990.400 to A1620.400.
MOTION BY KENYON, SECONDED BY
MAUL
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
RESOLUTION NO. 43 (2018) LEGAL
NOTICE - TOWN OF MACEDON - NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a public hearing will be held
by the Town Board of the Town of Macedon, Wayne County, New York at 32 Main
Street, in the Town of Macedon, on January 25, 2015, at 7:45 PM Eastern
Standard Time, for the purpose of considering the contracting with South
Macedon Fire and Rescue, Inc., for the furnishing of fire protection to a fire
protection district established in said Town of Macedon and known as the Hamlet
of Macedon Fire Protection District.
The general terms of the contract are as follows:
1. The fire department shall at all times during
the period of this agreement be subject to
calls
for attendance at any fire occurring in the Hamlet of Macedon Fire Protection
District, and when notified by telephone or otherwise by any person of a fire
within the district, such department shall respond and attend upon the fire
without delay, with appropriate apparatus, and upon arriving at the scene of
the fire, the firemen of the fire department shall proceed diligently to the
extinguishment of the fire, and the saving of the life and property in
connection therewith. The fire
department shall provide a quarterly report to the Town containing, at a
minimum, the number and type of calls received during the preceding monthly
reporting period.
2. The fire
department shall at all times while this agreement is in force and effect,
furnish and provide sufficient apparatus and equipment and personnel to provide
the fire protection required by this contract.
3. This agreement shall continue for a period of
three (3) years commencing January 1, 2018, and shall terminate on December 31,
2020, at midnight, unless rescinded or further extended upon mutual consent of
the parties herein.
4. In
consideration of furnishing aid and the use of its apparatus and equipment as
aforesaid, the fire department shall receive the following sums for each
calendar year the contract is in force and effect:
2018: $67,980
2019: $70,019
2020: $72,120
The first annual payment is to be paid on or before the last day
of February, 2018, and each subsequent
annual payment to be paid on or before the last day of January of each
subsequent year through and including 2020.
5.
Neither the Town of Macedon nor the Macedon Fire Protection District
shall be liable for any loss or damage sustained to the fire apparatus or other
equipment of the fire department.
6.
The Town of Macedon shall pay any and all claims authorized by law for
medical expenses, loss of wages, compensation, benefits or other claims arising
by reason of the injury to or death of a fireman sustained while answering,
attending upon or returning from any such call falling under this agreement,
and in case the fire department shall be compelled or required to pay such
claim, the Town of Macedon shall reimburse the fire department the amount paid
within (30) days after making such payment.
7. Nothing herein contained shall prevent the
fire department from participating in any mutual aid plans now in effect or
hereafter placed in effect in Wayne County, provided this does not interfere
with or prevent the fire department from meeting its obligations under this
contract, nor prevent the fire department or members thereof from taking part
in any parade, exhibition or drill sponsored by or under the control of any
duly authorized firemen’s association or department.
Any
such other incidental terms as may be necessary or proper in connection with
such
contract will also be addressed at the
said public hearing.
All persons
interested shall be heard at said public hearing.
ORDERED, that the Town Clerk is hereby authorized and directed to
publish a copy of this order in the official town newspaper and cause a copy of
the same to be posted on the signboard of the Town in the time and manner required
by law.
BY ORDER OF THE TOWN BOARD
TOWN OF MACEDON
Karrie Bowers
Town Clerk
Dated: January 12, 2018
MOTION BY KENYON, SECONDED BY
MAUL
ROLL CALL VOTE: MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
ABSTRACT NO. 453 DECEMBER “A” 2017 REGULAR BILLS
2017 # 20177227-20177333 $127,274.35
ABSTRACT NO. 454 DECEMBER “B” 2017
2017#20177334-20177432 $168,490.15
Total $295,764.50
RESOLUTION NO. 44 (2018) PAYMENT OF CLAIMS
RESOLVED the bills be paid as
audited.
MOTION BY BABCOCK, SECONDED
BY KENYON
ROLL CALL VOTE: MCEWEN ABSTAIN, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
Councilperson McEwen left the
meeting at 10:20
RESOLVED the Board returns to
Open Session at 10:25p.m.
MOTION BY BABCOCK, SECONDED
BY KENYON
ROLL CALL VOTE: MCEWEN ABSENT, MAUL AYE, KENYON AYE, BABCOCK
AYE, PAGANO AYE, MOTION CARRIED
MOTION BY KENYON, SECONDED BY
BABCOCK THE MEETING BE ADJOURNED AT 10:30 PM.
Karrie M.
Bowers
___________________________________
Karrie M. Bowers
Macedon Town Clerk